In professional communication, reminders are necessary—but wording them incorrectly can sound demanding, impatient, or even rude. The phrase “please be reminded”, while common, may come across as abrupt or authoritative if not handled carefully. That’s why learning polite ways to say please be reminded is essential for maintaining professionalism, respect, and positive working relationships.
Whether you’re sending follow-up emails, nudging a client, reminding a colleague about a deadline, or communicating in academic or corporate settings, choosing softer and more considerate alternatives helps convey your message without friction. This article provides refined, practical, and context-aware options to help you remind others politely and effectively.
⚡ Quick List: Polite Ways to Say “Please Be Reminded”
- Kindly note that…
- This is a gentle reminder that…
- Just a friendly reminder…
- Please remember to…
- We would like to remind you that…
- As a reminder…
- Just a quick reminder regarding…
- Please keep in mind that…
- May we remind you that…
- This is a courtesy reminder…
- I’d like to remind you that…
- Please be advised that…
- Just checking in to remind you…
- A quick note to remind you…
- Kindly be aware that…
- We wish to remind you that…
- This serves as a reminder…
- Just following up to remind you…
- Please don’t forget to…
- As discussed earlier, please remember…
- Gentle reminder regarding…
- Just looping back to remind you…
- For your reference, please note…
- Please take note that…
- Friendly reminder about…
- Allow me to remind you that…
- Please note as a reminder…
- As a quick reminder…
- Just touching base to remind you…
- This is to remind you that…
🏛️ Formal Alternatives to “Please Be Reminded”
Using polite ways to say please be reminded in formal contexts ensures clarity without sounding forceful or authoritative.
1. “This is a gentle reminder that…”
- Meaning: A soft and respectful reminder
- Explanation: Reduces pressure and sounds courteous
- Example: “This is a gentle reminder that the report is due tomorrow.”
- Best Use: Professional emails, client follow-ups
- Worst Use: Urgent or critical warnings
- Tone: Polite, formal
2. “We would like to remind you that…”
- Meaning: Institutional or collective reminder
- Explanation: Neutral and professional
- Example: “We would like to remind you that the deadline is approaching.”
- Best Use: Corporate communication
- Worst Use: Personal messages
- Tone: Formal
3. “Kindly note that…”
- Meaning: Requests attention politely
- Explanation: Common in formal writing
- Example: “Kindly note that the meeting time has changed.”
- Best Use: Business or official notices
- Worst Use: Casual chats
- Tone: Professional
4. “This serves as a reminder that…”
- Meaning: Official reminder notice
- Explanation: Clear and direct, yet polite
- Example: “This serves as a reminder that invoices are due by Friday.”
- Best Use: Formal documentation
- Worst Use: Friendly reminders
- Tone: Formal
5. “May we remind you that…”
- Meaning: Polite request-style reminder
- Explanation: Softens the reminder significantly
- Example: “May we remind you that registration closes today?”
- Best Use: Client or stakeholder communication
- Worst Use: Urgent enforcement
- Tone: Courteous
6. “Please be advised that…”
- Meaning: Professional notification
- Explanation: Formal and informative
- Example: “Please be advised that the policy has been updated.”
- Best Use: Corporate or legal emails
- Worst Use: Casual follow-ups
- Tone: Formal
7. “We wish to remind you that…”
- Meaning: Courteous reminder
- Explanation: Polite and respectful
- Example: “We wish to remind you that the seminar begins at 10 AM.”
- Best Use: Organizational announcements
- Worst Use: Informal settings
- Tone: Formal
8. “This is a courtesy reminder…”
- Meaning: Non-demanding reminder
- Explanation: Emphasizes goodwill
- Example: “This is a courtesy reminder regarding your appointment.”
- Best Use: Client services
- Worst Use: Disciplinary matters
- Tone: Polite
9. “Allow me to remind you that…”
- Meaning: Personal but formal reminder
- Explanation: Respectful phrasing
- Example: “Allow me to remind you that the submission deadline is near.”
- Best Use: Academic or professional emails
- Worst Use: Casual texts
- Tone: Formal
10. “As a reminder, please note that…”
- Meaning: Structured reminder
- Explanation: Clear and neutral
- Example: “As a reminder, please note that attendance is mandatory.”
- Best Use: Workplace communication
- Worst Use: Informal chats
- Tone: Professional
11. “For your reference, please note that…”
- Meaning: Informational reminder
- Explanation: Helpful and polite
- Example: “For your reference, please note that the deadline is June 30.”
- Best Use: Business emails
- Worst Use: Casual reminders
- Tone: Formal
12. “As discussed earlier, please remember that…”
- Meaning: Reminder with context
- Explanation: Reinforces prior agreement
- Example: “As discussed earlier, please remember that revisions are due Friday.”
- Best Use: Follow-up emails
- Worst Use: First-time notices
- Tone: Formal
⚖️ Semi-Formal & Neutral Alternatives
These polite ways to say please be reminded are ideal for everyday professional communication.
1. “Just a friendly reminder…”
- Meaning: Casual yet polite reminder
- Explanation: Soft and approachable
- Example: “Just a friendly reminder about tomorrow’s meeting.”
- Best Use: Team communication
- Worst Use: Legal notices
- Tone: Friendly-professional
2. “Just a quick reminder…”
- Meaning: Brief reminder
- Explanation: Efficient and polite
- Example: “Just a quick reminder to submit your timesheet.”
- Best Use: Workplace emails
- Worst Use: Formal letters
- Tone: Neutral
3. “Please remember to…”
- Meaning: Direct but polite reminder
- Explanation: Clear and common
- Example: “Please remember to update the document.”
- Best Use: Colleague communication
- Worst Use: Formal notices
- Tone: Neutral
4. “Just checking in to remind you…”
- Meaning: Follow-up reminder
- Explanation: Friendly and non-pushy
- Example: “Just checking in to remind you about the deadline.”
- Best Use: Email follow-ups
- Worst Use: Urgent issues
- Tone: Polite
5. “A quick note to remind you…”
- Meaning: Gentle reminder
- Explanation: Professional and concise
- Example: “A quick note to remind you of our meeting.”
- Best Use: Work emails
- Worst Use: Legal communication
- Tone: Neutral
6. “As a quick reminder…”
- Meaning: Brief follow-up
- Explanation: Neutral and effective
- Example: “As a quick reminder, the form is due today.”
- Best Use: Office communication
- Worst Use: Formal contracts
- Tone: Neutral
7. “Please don’t forget to…”
- Meaning: Friendly reminder
- Explanation: Slightly informal but polite
- Example: “Please don’t forget to join the call.”
- Best Use: Internal teams
- Worst Use: Executive emails
- Tone: Semi-formal
8. “Just looping back to remind you…”
- Meaning: Follow-up reminder
- Explanation: Casual-professional tone
- Example: “Just looping back to remind you about the document.”
- Best Use: Workplace follow-ups
- Worst Use: Formal notices
- Tone: Neutral
9. “Friendly reminder regarding…”
- Meaning: Warm reminder
- Explanation: Softens the request
- Example: “Friendly reminder regarding your availability.”
- Best Use: Team coordination
- Worst Use: Legal settings
- Tone: Friendly
10. “Just touching base to remind you…”
- Meaning: Polite follow-up
- Explanation: Conversational but respectful
- Example: “Just touching base to remind you of our call.”
- Best Use: Professional emails
- Worst Use: Formal documentation
- Tone: Semi-formal
11. “Please keep in mind that…”
- Meaning: Soft informational reminder
- Explanation: Non-demanding
- Example: “Please keep in mind that approvals take time.”
- Best Use: Advisory communication
- Worst Use: Urgent reminders
- Tone: Neutral
12. “As mentioned earlier, just a reminder…”
- Meaning: Context-based reminder
- Explanation: Reinforces previous message
- Example: “As mentioned earlier, just a reminder about the deadline.”
- Best Use: Follow-ups
- Worst Use: First-time notices
- Tone: Neutral
😊 Informal or Casual Alternatives
- Just a reminder!
- Don’t forget about…
- Quick reminder 🙂
- Just reminding you…
- Heads up about…
- Reminder about…
- Just a heads-up!
🏢 Industry-Specific Variations
Business:
- “This is a gentle reminder regarding the deadline.”
Corporate:
- “As a reminder, please note the updated schedule.”
Academic:
- “This serves as a reminder that submissions are due.”
Customer Service:
- “This is a courtesy reminder about your appointment.”
Legal:
- “Please be advised that the deadline remains unchanged.”
Email Communication:
- “Just a quick reminder regarding our discussion.”
📧 Email Examples (Very Important)
Email 1: Formal
Subject: Gentle Reminder – Submission Deadline
Dear Ms. Roberts,
This is a gentle reminder that the report is due by Friday.
Kind regards,
Daniel
Email 2: Corporate
Subject: Reminder: Upcoming Meeting
Hi Team,
As a reminder, please note that our meeting begins at 10 AM tomorrow.
Best regards,
Sophia
Email 3: Client-Focused
Subject: Courtesy Reminder
Dear Mr. Patel,
This is a courtesy reminder regarding your scheduled appointment.
Warm regards,
Emma
Email 4: Neutral
Subject: Quick Reminder
Hi Alex,
Just a quick reminder to complete the form today.
Thanks,
Chris
Email 5: Friendly Professional
Subject: Friendly Reminder
Hi Sarah,
Just a friendly reminder about our call later today.
Best,
Liam
💬 Short Dialogue Examples
- A: “Did you submit the report?”
B: “Just a quick reminder—it’s due today.” - A: “Our meeting is tomorrow.”
B: “Thanks for the reminder!” - A: “Can you join the call?”
B: “Sure—thanks for reminding me.” - A: “We discussed the deadline.”
B: “Yes, just touching base to remind you.” - A: “The form is pending.”
B: “This is a gentle reminder.”
📊 Comparison Table
| Phrase | Tone | Best Use | Example |
|---|---|---|---|
| This is a gentle reminder | Formal | Client emails | “This is a gentle reminder that payment is due.” |
| Kindly note that | Formal | Official notices | “Kindly note that office hours have changed.” |
| Just a friendly reminder | Neutral | Team messages | “Just a friendly reminder about tomorrow’s call.” |
| As a reminder, please note | Professional | Workplace emails | “As a reminder, please note the deadline.” |
| This is a courtesy reminder | Polite | Customer service | “This is a courtesy reminder regarding your booking.” |
| Just a quick reminder | Neutral | Daily work emails | “Just a quick reminder to reply by EOD.” |
⚠️ Common Mistakes to Avoid
- Sounding demanding or impatient
- Overusing reminders
- Forgetting to mention context
- Using harsh or legal language unnecessarily
- Sending reminders too frequently
- Ignoring hierarchy or seniority
- Being vague about deadlines
🚫 When NOT to Use These Phrases
- In emergency communications
- In condolence or sensitive messages
- When immediate action is required
- In legal enforcement notices
- When a deadline has already passed
❓ FAQs
1. Is “please be reminded” polite?
It can sound formal or abrupt; softer alternatives are often better.
2. What’s the most polite alternative?
“This is a gentle reminder.”
3. Can I use these in emails?
Yes, they’re ideal for professional email reminders.
4. Should I always include a deadline?
Yes, clarity improves response rates.
5. How often should I send reminders?
Only when necessary—avoid spamming.
6. Are friendly reminders professional?
Yes, when used appropriately.
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