In professional and formal communication, the phrase “please note” is frequently used to draw attention to important information. While it is not incorrect, overusing it—or using it in sensitive or high-stakes contexts—can make your writing sound abrupt, passive-aggressive, or overly directive. In emails, reports, legal documents, and academic writing, tone precision matters.
Using professional synonyms for “please note” allows you to highlight key points without sounding demanding or informal. The right alternative helps maintain respect, clarity, and authority while aligning with the expectations of corporate, academic, and client-facing environments. This guide provides refined alternatives with examples to help you communicate effectively in every professional context.
🏛️ Formal Alternatives to “Please Note”
1. Please Be Advised
- Meaning: Informing someone formally
- Explanation: Common in legal and corporate contexts
- Example: “Please be advised that the deadline has been revised.”
- Best Use: Legal, compliance, formal emails
- Worst Use: Casual conversations
- Tone: Highly formal
2. Kindly Note
- Meaning: Polite request to pay attention
- Explanation: Softer than “please note”
- Example: “Kindly note that all submissions must be approved.”
- Best Use: Professional emails
- Worst Use: Urgent warnings
- Tone: Formal–Polite
3. It Is Important to Note
- Meaning: Emphasizing significance
- Explanation: Neutral and academic
- Example: “It is important to note that results may vary.”
- Best Use: Reports, presentations
- Worst Use: Informal chats
- Tone: Formal
4. We Would Like to Inform You
- Meaning: Official notification
- Explanation: Less directive, more courteous
- Example: “We would like to inform you of the policy update.”
- Best Use: Client communication
- Worst Use: Short internal messages
- Tone: Formal
5. For Your Information
- Meaning: Sharing relevant details
- Explanation: Neutral and informative
- Example: “For your information, the office will be closed Friday.”
- Best Use: Internal communication
- Worst Use: Disciplinary contexts
- Tone: Formal–Neutral
6. Please Be Informed
- Meaning: Announcing official information
- Explanation: Common in corporate notices
- Example: “Please be informed that access will be restricted.”
- Best Use: Company announcements
- Worst Use: Casual emails
- Tone: Formal
7. We Wish to Draw Your Attention To
- Meaning: Highlighting key information
- Explanation: Emphasizes importance
- Example: “We wish to draw your attention to clause 5.”
- Best Use: Legal, contracts
- Worst Use: Everyday communication
- Tone: Very formal
8. Allow Me to Highlight
- Meaning: Politely emphasizing a point
- Explanation: Less authoritative, more collaborative
- Example: “Allow me to highlight the main findings.”
- Best Use: Presentations
- Worst Use: Legal notices
- Tone: Formal–Professional
9. Please Observe
- Meaning: Requesting careful attention
- Explanation: Direct but professional
- Example: “Please observe the revised schedule below.”
- Best Use: Instructions
- Worst Use: Sensitive topics
- Tone: Formal
10. This Is to Inform You
- Meaning: Official notification
- Explanation: Common in notices and letters
- Example: “This is to inform you of the upcoming audit.”
- Best Use: Formal letters
- Worst Use: Friendly emails
- Tone: Highly formal
🤝 Semi-Formal & Neutral Alternatives
1. Please Be Aware
- Meaning: Making someone conscious of information
- Example: “Please be aware that changes may occur.”
- Tone: Neutral–Professional
2. Please Keep in Mind
- Meaning: Gentle reminder
- Example: “Please keep in mind the submission deadline.”
- Tone: Semi-formal
3. For Your Awareness
- Meaning: Informational emphasis
- Example: “For your awareness, the policy has been updated.”
- Tone: Neutral
4. Please Consider
- Meaning: Requesting thought or attention
- Example: “Please consider the following options.”
- Tone: Polite
5. Please Review the Following
- Meaning: Directing attention to content
- Example: “Please review the following instructions.”
- Tone: Neutral–Professional
6. Please Take Into Consideration
- Meaning: Asking for thoughtful attention
- Example: “Please take this factor into consideration.”
- Tone: Semi-formal
7. Please Remember
- Meaning: Reminder
- Example: “Please remember to submit your report.”
- Tone: Neutral
8. Please Acknowledge
- Meaning: Requesting confirmation
- Example: “Please acknowledge receipt of this message.”
- Tone: Professional
😊 Informal or Casual Alternatives
- Just a heads-up
- FYI
- Keep in mind
- Quick note
- Just so you know
- Take note
🏭 Industry-Specific Variations
💼 Business
- “For your information, the pricing has changed.”
🏢 Corporate
- “Please be advised of the revised compliance rules.”
🎓 Academic
- “It is important to note that the sample size was limited.”
📞 Customer Service
- “Please be aware that response times may vary.”
⚖️ Legal
- “We wish to draw your attention to the following clause.”
📧 Email Communication
- “Kindly note the updated schedule below.”
📩 Email Examples (Very Important)
Example 1
Subject: Updated Submission Deadline
Hello Team,
Please be advised that the submission deadline has been extended to Friday.
Best regards,
Laura
Example 2
Subject: Policy Update Notification
Dear All,
We would like to inform you of recent changes to company policy.
Sincerely,
HR Department
Example 3
Subject: Schedule Adjustment
Hi Mark,
Kindly note that tomorrow’s meeting will start at 10 AM.
Best,
Anna
Example 4
Subject: Important Compliance Notice
Dear Mr. Clark,
We wish to draw your attention to the attached compliance document.
Regards,
Sophie
Example 5
Subject: Information for Your Awareness
Hello,
For your awareness, the system will undergo maintenance tonight.
Thank you,
IT Support
🗣️ Short Dialogue Examples
- A: “Is there anything else?”
B: “Please be aware that timelines may shift.” - A: “Did you review the policy?”
B: “Yes—kindly note the recent changes.” - A: “Why was the result delayed?”
B: “It’s important to note the data review process.” - A: “Any updates?”
B: “For your information, the issue is resolved.” - A: “What should I remember?”
B: “Please keep in mind the deadline.”
📊 Comparison Table
| Phrase | Tone | Best Use | Example |
|---|---|---|---|
| Please be advised | Formal | Legal, compliance | “Please be advised of changes.” |
| Kindly note | Polite formal | Professional emails | “Kindly note the update.” |
| For your information | Neutral | Internal sharing | “For your information…” |
| Please be aware | Neutral | Notices | “Please be aware of delays.” |
| Just a heads-up | Informal | Casual work chats | “Just a heads-up…” |
⚠️ Common Mistakes to Avoid
- Overusing “please note” repeatedly
- Sounding commanding instead of polite
- Using informal phrases in legal contexts
- Ignoring audience hierarchy
- Using vague references
- Highlighting non-essential details
- Using passive-aggressive tone
🚫 When NOT to Use These Phrases
- When no action or awareness is required
- In extremely casual conversations
- When the message is urgent and needs direct action
- When repeating already acknowledged information
- In emotionally sensitive situations
❓ FAQs
1. Is “please note” rude?
Not rude, but it can sound abrupt if overused.
2. What is the most formal alternative?
“Please be advised.”
3. Can I use these with clients?
Yes—formal and semi-formal options work well.
4. Which option is most polite?
“Kindly note” or “please consider.”
5. Are informal alternatives acceptable at work?
Only in relaxed, internal communication.
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