In professional communication, how you say something often matters as much as what you say. The phrase “I forwarded the email” is clear, but in formal, corporate, or client-facing environments, it can sound repetitive, overly casual, or lacking polish—especially when used frequently in emails, reports, or follow-ups.
Using professional alternatives to “I forwarded the email” helps demonstrate clarity, accountability, and strong communication skills. Whether you are coordinating with executives, responding to clients, or documenting actions for records, refined wording enhances credibility and aligns with modern workplace etiquette. This guide offers expert-level ensuring your writing reflects experience, expertise, authority, and trust.
⚡ Quick List: Professional Alternatives “I Forwarded the Email”
- I have forwarded the message for your review
- The email has been forwarded accordingly
- I have shared the email with the relevant party
- I have relayed the message
- The correspondence has been forwarded
- I have passed along the email
- I have circulated the email
- The message has been shared for your reference
- I have forwarded the details as requested
- I have transmitted the email
- I have escalated the email
- I have forwarded the communication internally
- The email has been redirected
- I have shared the correspondence with the team
- I have forwarded the information to the appropriate department
- The message has been conveyed
- I have forwarded this for further action
- I have shared the email for visibility
- I have forwarded the request
- I have sent the email onward
- The message has been passed on
- I have forwarded this to the concerned individual
- I have routed the email accordingly
- The email has been communicated
- I have forwarded the email for awareness
- I have shared the message with stakeholders
- The email has been disseminated
- I have forwarded the correspondence for review
- I have relayed the information
- I have forwarded this to the relevant authority
🏛️ Formal Alternatives (Highly Professional)
These expressions are ideal for corporate, legal, executive, and compliance-driven communication where precision and accountability matter.
1. I have forwarded the message for your review
- Meaning: The email was sent for evaluation
- Explanation: Signals purpose and professionalism
- Example: “I have forwarded the message for your review and approval.”
- Best Use: Executive or client emails
- Worst Use: Casual internal chats
- Tone: Highly formal
2. The correspondence has been forwarded
- Meaning: The email was officially sent onward
- Explanation: Passive voice emphasizes process
- Example: “The correspondence has been forwarded to legal counsel.”
- Best Use: Legal or compliance settings
- Worst Use: Friendly team emails
- Tone: Very formal
3. I have relayed the message
- Meaning: Information was passed along
- Explanation: Implies accuracy and intent
- Example: “I have relayed the message to senior management.”
- Best Use: Reporting actions
- Worst Use: Informal communication
- Tone: Formal
4. The email has been forwarded accordingly
- Meaning: Forwarded based on protocol
- Explanation: Suggests proper handling
- Example: “The email has been forwarded accordingly for resolution.”
- Best Use: Corporate workflows
- Worst Use: Casual contexts
- Tone: Formal
5. I have forwarded the communication internally
- Meaning: Shared within the organization
- Explanation: Clarifies scope
- Example: “I have forwarded the communication internally for review.”
- Best Use: Internal corporate emails
- Worst Use: External clients
- Tone: Formal
6. I have shared the correspondence with the relevant party
- Meaning: Sent to the appropriate recipient
- Explanation: Emphasizes accuracy
- Example: “I have shared the correspondence with the relevant party.”
- Best Use: Client follow-ups
- Worst Use: Casual replies
- Tone: Formal
7. The email has been routed accordingly
- Meaning: Sent through proper channels
- Explanation: Suggests system-based handling
- Example: “The email has been routed accordingly for action.”
- Best Use: IT or operations
- Worst Use: Informal emails
- Tone: Formal
8. I have forwarded this for further action
- Meaning: Sent for next steps
- Explanation: Outcome-focused
- Example: “I have forwarded this for further action by the team.”
- Best Use: Project management
- Worst Use: Simple FYI emails
- Tone: Formal
9. The message has been conveyed
- Meaning: Information delivered
- Explanation: Polished and concise
- Example: “The message has been conveyed to leadership.”
- Best Use: Status updates
- Worst Use: Casual notes
- Tone: Formal
10. I have forwarded the email to the appropriate department
- Meaning: Sent to the correct team
- Explanation: Clear and professional
- Example: “I have forwarded the email to the appropriate department.”
- Best Use: Customer service escalation
- Worst Use: Peer chats
- Tone: Formal
11. I have disseminated the email
- Meaning: Distributed broadly
- Explanation: Suitable for mass communication
- Example: “I have disseminated the email to all stakeholders.”
- Best Use: Corporate announcements
- Worst Use: One-on-one emails
- Tone: Formal
12. The email has been transmitted
- Meaning: Sent electronically
- Explanation: Technical and precise
- Example: “The email has been transmitted to the vendor.”
- Best Use: Technical or legal contexts
- Worst Use: Friendly correspondence
- Tone: Formal
🤝 Semi-Formal & Neutral Alternatives
These phrases strike a balance—professional yet conversational, perfect for everyday workplace emails.
1. I’ve forwarded the email to the relevant team
- Meaning: Confirms correct routing
- Explanation: Reassures the recipient that action was taken appropriately
- Example: “I’ve forwarded the email to the relevant team for follow-up.”
- Best Use: Internal coordination
- Worst Use: Legal documentation
- Tone: Semi-formal
2. I’ve shared the email for visibility
- Meaning: Sent for awareness
- Explanation: Indicates no immediate action required
- Example: “I’ve shared the email for visibility.”
- Best Use: Updates, FYI emails
- Worst Use: When action is required
- Tone: Neutral-professional
3. I’ve passed along the message
- Meaning: Casual yet professional forwarding confirmation
- Explanation: Friendly but workplace-appropriate
- Example: “I’ve passed along the message to the team.”
- Best Use: Team emails
- Worst Use: Formal clients
- Tone: Semi-formal
4. I’ve forwarded this to the appropriate contact
- Meaning: Confirms accuracy
- Explanation: Shows responsibility
- Example: “I’ve forwarded this to the appropriate contact.”
- Best Use: Client support
- Worst Use: Informal chats
- Tone: Neutral
5. I’ve shared the details via email
- Meaning: Focus on content, not action
- Explanation: Keeps message concise
- Example: “I’ve shared the details via email.”
- Best Use: Project coordination
- Worst Use: Legal matters
- Tone: Neutral
6. I’ve forwarded your message for review
- Meaning: Indicates next step
- Explanation: Polite and transparent
- Example: “I’ve forwarded your message for review.”
- Best Use: Managerial workflows
- Worst Use: Informal teams
- Tone: Semi-formal
7. I’ve forwarded the email as discussed
- Meaning: Confirms prior agreement
- Explanation: Adds conversational continuity
- Example: “I’ve forwarded the email as discussed.”
- Best Use: Meetings follow-ups
- Worst Use: First-time contact
- Tone: Neutral
8. I’ve sent the email onward
- Meaning: Simple confirmation
- Explanation: Light but professional
- Example: “I’ve sent the email onward for processing.”
- Best Use: Internal updates
- Worst Use: Client-facing formal emails
- Tone: Semi-formal
9. I’ve shared this with the team
- Meaning: Broad internal distribution
- Explanation: Friendly and collaborative
- Example: “I’ve shared this with the team for alignment.”
- Best Use: Team collaboration
- Worst Use: External stakeholders
- Tone: Neutral
10. I’ve forwarded the information accordingly
- Meaning: Confirms correct execution
- Explanation: Sounds reliable and professional
- Example: “I’ve forwarded the information accordingly.”
- Best Use: Operations, admin
- Worst Use: Casual chats
- Tone: Semi-formal
11. I’ve shared the email with them
- Meaning: Informal neutral confirmation
- Explanation: Works in relaxed professional settings
- Example: “I’ve shared the email with them.”
- Best Use: Internal teams
- Worst Use: Executives
- Tone: Neutral
12. I’ve forwarded this for follow-up
- Meaning: Indicates next action
- Explanation: Useful in task-based workflows
- Example: “I’ve forwarded this for follow-up.”
- Best Use: Support, operations
- Worst Use: Academic writing
- Tone: Semi-formal
🙂 Informal or Casual Alternatives
- I sent it over
- I passed it on
- I shared it
- I forwarded it
- I sent it along
- I looped them in
- I sent it their way
🏢 Industry-Specific Variations
Business
- “I have forwarded the email for review.”
Corporate
- “The correspondence has been routed accordingly.”
Academic
- “I have forwarded the message to the department chair.”
Customer Service
- “I have forwarded your request to the appropriate team.”
Legal
- “The communication has been forwarded for legal review.”
Email Communication
- “I’ve shared the email for visibility.”
📩 Professional Email Examples
Subject: Request Escalation
Hi Mark,
I have forwarded the email to the appropriate department for further action.
Best regards,
Sarah
Subject: Information Shared
Hello Team,
I’ve shared the email with all relevant stakeholders for awareness.
Kind regards,
Daniel
Subject: Client Request
Dear Ms. Lee,
The correspondence has been forwarded to our legal team for review.
Sincerely,
Alex
Subject: Follow-Up
Hi John,
I’ve passed along the email to finance as discussed.
Thanks,
Emma
Subject: Status Update
Dear All,
I have relayed the message to senior management.
Best,
Michael
💬 Short Dialogue Examples
- A: Did management see the request?
B: Yes, I’ve forwarded the message. - A: Who’s handling this now?
B: I’ve shared it with the relevant team. - A: Is legal aware?
B: The correspondence has been forwarded. - A: Has IT been notified?
B: I forwarded the request earlier. - A: Any update?
B: I’ve passed the email along.
📊 Comparison Table
| Phrase | Tone | Best Use | Example |
|---|---|---|---|
| I have relayed the message | Formal | Executive updates | “I have relayed the message to leadership.” |
| I’ve shared the email | Neutral | Internal teams | “I’ve shared the email with HR.” |
| The correspondence has been forwarded | Very formal | Legal | “The correspondence has been forwarded for review.” |
| I passed it on | Informal | Casual work chat | “I passed it on yesterday.” |
⚠️ Common Mistakes to Avoid
- Repeating “I forwarded the email” in every message
- Using casual phrasing with senior stakeholders
- Failing to specify to whom it was forwarded
- Overusing passive voice unnecessarily
- Sounding defensive or dismissive
- Forgetting context or purpose
🚫 When NOT to Use This Phrase
- When action has not actually been taken
- When confirmation is unnecessary
- In highly sensitive matters without clarity
- When the recipient already knows
- In legal records without precision
❓ FAQs
1. Is “I forwarded the email” professional?
Yes, but it can sound repetitive or casual.
2. What is the most formal alternative?
“The correspondence has been forwarded.”
3. Can I use these phrases with clients?
Absolutely—formal options are ideal.
4. Should I mention who received it?
Yes, for clarity and accountability.
5. Are passive phrases acceptable?
Yes, especially in legal or corporate contexts.
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