In professional communication, requesting someone’s availability is a common yet delicate task. Whether you’re scheduling a meeting, arranging an interview, coordinating with a client, or planning a project discussion, the phrase “please let me know your availability” is correct—but often overused. Repeating it across emails can make your writing sound generic, flat, or less polished than intended.
Using clear, professional synonyms for “please let me know your availability” helps you communicate with courtesy, precision, and confidence. The right phrasing adapts to context—formal, semi-formal, or casual—while maintaining respect for the recipient’s time. This guide provides well-structured alternatives, complete with meanings, tone guidance, examples, industry-specific usage, and ready-to-use email samples, so you always sound professional and intentional.
⚡ Quick List: Synonyms for “Please Let Me Know Your Availability”
- Kindly advise your availability
- Please share your availability
- Let me know a time that works for you
- Please confirm your availability
- Please indicate your availability
- When would you be available?
- Please advise on your available times
- Could you share your availability?
- Please let me know your preferred time
- At your convenience, please advise your availability
- Kindly let me know when you are available
- Please confirm a suitable time
- Let me know your schedule
- Please provide your availability for the coming days
- Could you let me know your available time slots?
- Please advise your preferred meeting time
- Let me know what works best for you
- Please confirm when you are free
- I would appreciate knowing your availability
- Please let me know a convenient time
🏛️ Formal Alternatives (Professional & Polished)
Below are polished, corporate-appropriate phrases ideal for professional emails, leadership communication, and formal announcements.
1. Kindly advise your availability
- Meaning: A courteous request for schedule details
- Explanation: Highly formal and respectful
- Example: “Kindly advise your availability for a meeting next week.”
- Best Use: Corporate or executive emails
- Worst Use: Casual internal chats
- Tone: Very formal
2. Please confirm your availability
- Meaning: Requests verification of free time
- Explanation: Direct and professional
- Example: “Please confirm your availability for Thursday at 10 AM.”
- Best Use: Meetings, interviews
- Worst Use: Friendly conversations
- Tone: Formal
3. Please indicate your availability
- Meaning: Asks the recipient to specify open times
- Explanation: Neutral but professional
- Example: “Please indicate your availability over the next few days.”
- Best Use: Planning and scheduling
- Worst Use: Urgent messages
- Tone: Formal-neutral
4. At your convenience, please advise your availability
- Meaning: Acknowledges flexibility and respect
- Explanation: Polite and deferential
- Example: “At your convenience, please advise your availability for a call.”
- Best Use: Client communication
- Worst Use: Time-sensitive matters
- Tone: Very formal
5. I would appreciate knowing your availability
- Meaning: Softens the request
- Explanation: Polite and considerate
- Example: “I would appreciate knowing your availability this week.”
- Best Use: Professional follow-ups
- Worst Use: Direct scheduling needs
- Tone: Formal-polite
6. Please advise on your available times
- Meaning: Requests specific time slots
- Explanation: Clear and structured
- Example: “Please advise on your available times for a discussion.”
- Best Use: Coordinating schedules
- Worst Use: Informal chats
- Tone: Formal
7. Please provide your availability
- Meaning: Straightforward request
- Explanation: Efficient and neutral
- Example: “Please provide your availability for next week.”
- Best Use: Corporate emails
- Worst Use: Friendly exchanges
- Tone: Formal-neutral
8. Please confirm a suitable time
- Meaning: Requests agreement on timing
- Explanation: Decision-oriented
- Example: “Please confirm a suitable time for our meeting.”
- Best Use: Finalizing schedules
- Worst Use: Early planning
- Tone: Formal
9. Kindly let me know when you are available
- Meaning: Polite inquiry about free time
- Explanation: Traditional and courteous
- Example: “Kindly let me know when you are available for a call.”
- Best Use: Senior-level communication
- Worst Use: Casual teams
- Tone: Formal
10. Please advise your preferred meeting time
- Meaning: Requests preferred slot
- Explanation: Focuses on recipient’s choice
- Example: “Please advise your preferred meeting time this week.”
- Best Use: Client-facing emails
- Worst Use: Internal chats
- Tone: Formal
⚖️ Semi-Formal & Neutral Alternatives
These work well in everyday professional communication while maintaining clarity and politeness.
1. Please share your availability
- Meaning: Requests schedule details
- Explanation: Clear and modern
- Example: “Please share your availability for next week.”
- Best Use: Professional emails
- Worst Use: Legal contexts
- Tone: Neutral-professional
2. Let me know a time that works for you
- Meaning: Flexible scheduling request
- Explanation: Friendly but professional
- Example: “Let me know a time that works for you.”
- Best Use: Team communication
- Worst Use: Very formal correspondence
- Tone: Neutral
3. When would you be available?
- Meaning: Direct question about schedule
- Explanation: Simple and efficient
- Example: “When would you be available for a meeting?”
- Best Use: Quick emails
- Worst Use: Formal invitations
- Tone: Neutral
4. Could you share your availability?
- Meaning: Polite inquiry
- Explanation: Uses soft modal verb
- Example: “Could you share your availability this week?”
- Best Use: Client or colleague emails
- Worst Use: Urgent matters
- Tone: Neutral-polite
5. Let me know your schedule
- Meaning: Asks for overview of availability
- Explanation: Casual-professional balance
- Example: “Let me know your schedule for next week.”
- Best Use: Internal teams
- Worst Use: Executive emails
- Tone: Neutral
6. Please let me know a convenient time
- Meaning: Emphasizes convenience
- Explanation: Polite and flexible
- Example: “Please let me know a convenient time to connect.”
- Best Use: Client communication
- Worst Use: Strict scheduling
- Tone: Neutral-polite
7. Let me know what works best for you
- Meaning: Defers choice to recipient
- Explanation: Friendly and considerate
- Example: “Let me know what works best for you.”
- Best Use: Collaborative environments
- Worst Use: Formal notices
- Tone: Neutral-friendly
8. Please confirm when you are free
- Meaning: Requests confirmation of free time
- Explanation: Direct but polite
- Example: “Please confirm when you are free to meet.”
- Best Use: Scheduling follow-ups
- Worst Use: Initial outreach
- Tone: Neutral
😊 Informal or Casual Alternatives
- When are you free?
- Let me know when you’re available
- What time works for you?
- Are you free sometime this week?
- Let me know your free time
- When can you chat?
🏢 Industry-Specific Variations
💼 Business
- “Please confirm your availability for a strategic discussion.”
- “Kindly advise your availability for a stakeholder meeting.”
🏛️ Corporate
- “Please provide your availability for the upcoming review.”
- “At your convenience, advise your available time slots.”
🎓 Academic
- “Please indicate your availability for office hours.”
- “Kindly advise your availability for a research meeting.”
☎️ Customer Service
- “Please let us know a convenient time to contact you.”
- “Kindly share your availability for a follow-up call.”
⚖️ Legal
- “Please advise your availability for a consultation.”
- “Kindly confirm a suitable time for discussion.”
📧 Email Communication
- “Please share your availability this week.”
- “Let me know a time that works best for you.”
📩 Email Examples for “Please Let Me Know Your Availability”
1. Formal Corporate Email
Subject: Meeting Availability
Dear Ms. Patel,
Kindly advise your availability for a meeting next week.
Sincerely,
John
2. Client Email
Subject: Scheduling a Call
Hello Mark,
Please share your availability so we can arrange a call.
Best regards,
Anna
3. Internal Team Email
Subject: Project Sync
Hi Team,
Let me know a time that works for you to meet this week.
Thanks,
Sarah
4. Academic Email
Subject: Office Hour Meeting
Dear Professor Lee,
I would appreciate knowing your availability for a brief discussion.
Kind regards,
Nina
5. Customer Support Email
Subject: Follow-Up Call
Hello,
Please let us know a convenient time to reach you.
Best,
Support Team
6. Interview Scheduling
Subject: Interview Availability
Dear Alex,
Please confirm your availability for an interview this week.
Regards,
HR Team
🗣️ Short Dialogue Examples
- A: “Can we schedule a meeting?”
B: “Sure, please share your availability.” - A: “I’d like to discuss the report.”
B: “Let me know a convenient time.” - A: “Are you free this week?”
B: “Yes, I’ll confirm my availability shortly.” - A: “When can we connect?”
B: “Let me know what works best for you.” - A: “Can we talk tomorrow?”
B: “Please confirm when you’re available.”
📊 Comparison Table
| Phrase | Tone | Best Use | Example |
|---|---|---|---|
| Kindly advise your availability | Very formal | Executive emails | “Kindly advise your availability next week.” |
| Please share your availability | Neutral | Professional emails | “Please share your availability.” |
| Let me know a time that works for you | Neutral-friendly | Teams | “Let me know a time that works for you.” |
| When are you free? | Casual | Informal chats | “When are you free?” |
| Please confirm a suitable time | Formal | Final scheduling | “Please confirm a suitable time.” |
⚠️ Common Mistakes to Avoid
- Overusing the same phrase repeatedly
- Being overly formal in casual contexts
- Sounding demanding instead of polite
- Forgetting to specify a timeframe
- Using casual wording in legal or corporate emails
- Asking for availability without context
- Creating urgency where none exists
🚫 When NOT to Use This Phrase
- When a time has already been agreed upon
- In urgent situations requiring immediate action
- When scheduling tools are already in use
- In highly informal conversations
- When the recipient’s availability is irrelevant
❓ FAQs
1. Is “please let me know your availability” professional?
Yes, but alternatives can sound more polished and varied.
2. What is the most formal alternative?
“Kindly advise your availability.”
3. What is a polite but simple option?
“Please share your availability.”
4. Can I use casual phrases at work?
Yes, with colleagues or informal teams.
5. Should I include a timeframe?
Yes, it improves clarity and response time.
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