In professional communication, first impressions are often made in writing—especially in business emails. The phrase “by way of introduction” is commonly used to introduce yourself, another person, or a topic. While correct and professional, it can sound repetitive, stiff, or outdated when overused. Knowing alternative ways to say “by way of introduction” in a business email allows you to sound more polished, confident, and context-aware.
Whether you’re reaching out to a new client, introducing a colleague, starting a formal discussion, or networking internally, choosing the right introductory phrase sets the tone for the entire conversation. This guide provides formal, semi-formal, and casual alternatives, industry-specific variations, email examples, and advanced writing tips to help you communicate with clarity, professionalism, and authority.
🏛️ Formal Alternatives (Professional & Corporate Use)
1. I would like to formally introduce
- Meaning: A highly professional introduction
- Explanation: Ideal for senior stakeholders or official contexts
- Example: I would like to formally introduce Ms. Taylor, our new Compliance Officer.
- Best Use: Legal, corporate, executive emails
- Worst Use: Casual team chats
- Tone: Very formal
2. Allow me to introduce
- Meaning: Polite request to present someone or something
- Explanation: Traditional and respectful phrasing
- Example: Allow me to introduce our project lead, Mr. Ahmed.
- Best Use: First-time introductions
- Worst Use: Informal emails
- Tone: Formal
3. I am writing to introduce
- Meaning: States intent clearly
- Explanation: Straightforward and professional
- Example: I am writing to introduce myself as the new Account Manager.
- Best Use: Cold emails, onboarding
- Worst Use: Very casual communication
- Tone: Formal-neutral
4. I am pleased to introduce
- Meaning: Positive, courteous introduction
- Explanation: Adds warmth without losing professionalism
- Example: I am pleased to introduce our newest partner.
- Best Use: Announcements
- Worst Use: Sensitive situations
- Tone: Formal and warm
5. This email serves as an introduction
- Meaning: Clarifies the purpose of the message
- Explanation: Direct and structured
- Example: This email serves as an introduction to our support team.
- Best Use: First contact emails
- Worst Use: Personal messages
- Tone: Formal
6. I would like to introduce you to
- Meaning: Connects two parties
- Explanation: Common in networking
- Example: I would like to introduce you to our legal advisor.
- Best Use: Professional introductions
- Worst Use: One-way announcements
- Tone: Formal-neutral
7. I am reaching out to introduce
- Meaning: Indicates proactive communication
- Explanation: Modern and professional
- Example: I am reaching out to introduce our new service offering.
- Best Use: Business outreach
- Worst Use: Internal memos
- Tone: Neutral
8. As an introduction
- Meaning: Transitional phrase
- Explanation: Often followed by context
- Example: As an introduction, I oversee client operations.
- Best Use: Self-introductions
- Worst Use: Announcements
- Tone: Formal
9. I would like to begin by introducing
- Meaning: Structured opening
- Explanation: Signals a formal start
- Example: I would like to begin by introducing our agenda.
- Best Use: Meetings, presentations
- Worst Use: Short emails
- Tone: Formal
10. Please allow me to introduce
- Meaning: Extra-politeness
- Explanation: Respectful and refined
- Example: Please allow me to introduce Dr. Chen.
- Best Use: Academic or executive settings
- Worst Use: Casual teams
- Tone: Very formal
🤝 Semi-Formal & Neutral Alternatives
1. I’d like to introduce
- Meaning: Polite and simple
- Example: I’d like to introduce myself as your main contact.
- Tone: Neutral
2. I’d like to take a moment to introduce
- Meaning: Friendly but professional
- Example: I’d like to take a moment to introduce our team.
- Tone: Semi-formal
3. To start, I’d like to introduce
- Meaning: Smooth transition
- Example: To start, I’d like to introduce our proposal.
- Tone: Neutral
4. I’d like to briefly introduce
- Meaning: Concise introduction
- Example: I’d like to briefly introduce myself.
- Tone: Neutral
5. I’m writing to share an introduction
- Meaning: Soft, informative
- Example: I’m writing to share an introduction to our services.
- Tone: Neutral
6. As a brief introduction
- Meaning: Sets expectations
- Example: As a brief introduction, I manage operations.
- Tone: Neutral
7. I’d like to connect you with
- Meaning: Networking-oriented
- Example: I’d like to connect you with our HR lead.
- Tone: Semi-formal
8. For context
- Meaning: Informational introduction
- Example: For context, I joined the company last year.
- Tone: Neutral
9. I’d like to start by introducing
- Meaning: Conversational but professional
- Example: I’d like to start by introducing the topic.
- Tone: Neutral
10. I’m happy to introduce
- Meaning: Friendly professionalism
- Example: I’m happy to introduce our new hire.
- Tone: Semi-formal
🙂 Informal or Casual Alternatives
- Just a quick introduction
- I wanted to introduce myself
- Quick intro
- Let me introduce
- Thought I’d introduce
- Just reaching out to introduce myself
🏢 Industry-Specific Variations
Business
- I am writing to introduce our services…
Corporate
- I would like to formally introduce our new director…
Academic
- I am pleased to introduce the research team…
Customer Service
- I’d like to introduce myself as your support representative…
Legal
- Please allow me to formally introduce legal counsel…
Email Communication
- This email serves as an introduction to…
📧 Email Examples (Very Important)
1. Formal Corporate Email
Subject: Formal Introduction
Dear Ms. Lopez,
I would like to formally introduce Mr. Adams, who will be assisting with your account.
Kind regards,
Sarah
2. Client Outreach
Subject: Introduction – Account Support
Hi James,
I am writing to introduce myself as your new point of contact.
Best regards,
Anna
3. Internal Introduction
Subject: Team Introduction
Hi Team,
I’m happy to introduce our new marketing manager, Lisa.
Thanks,
Tom
4. Networking Email
Subject: Connecting You
Hello Mark,
I’d like to connect you with our operations lead, Rachel.
Best,
Daniel
5. Academic Context
Subject: Research Team Introduction
Dear Professor Smith,
I am pleased to introduce our research collaborators.
Sincerely,
Dr. Allen
🗣️ Short Dialogue Examples
- A: “Who will manage the project?”
B: “Allow me to introduce our project lead.” - A: “Is this your first email?”
B: “Yes, I’m writing to introduce myself.” - A: “Who’s joining the call?”
B: “I’d like to introduce our consultant.” - A: “Can you explain your role?”
B: “As a brief introduction, I manage logistics.” - A: “Why are you contacting us?”
B: “This email serves as an introduction.”
📊 Comparison Table
| Phrase | Tone | Best Use | Example |
|---|---|---|---|
| I would like to formally introduce | Very Formal | Executive emails | “I would like to formally introduce…” |
| I’m writing to introduce | Neutral | Cold outreach | “I’m writing to introduce myself…” |
| I’m happy to introduce | Semi-formal | Team emails | “I’m happy to introduce…” |
| Allow me to introduce | Formal | Professional events | “Allow me to introduce…” |
⚠️ Common Mistakes to Avoid
- Overusing “by way of introduction”
- Sounding overly stiff in casual cultures
- Introducing without context
- Mixing casual tone in formal emails
- Using vague introductions
- Forgetting the purpose of the email
- Introducing too many people at once
- Repeating the phrase multiple times
🚫 When NOT to Use This Phrase
- When replying in an ongoing email thread
- When the recipient already knows you
- In urgent or action-only emails
- In very casual internal chats
- When a subject line already introduces the topic
❓ FAQs
1. Is “by way of introduction” still professional?
Yes, but it can sound outdated if overused.
2. What’s the best modern alternative?
“I’m writing to introduce” or “I’d like to introduce.”
3. Can I use casual introductions in business emails?
Only in relaxed or internal environments.
4. Is it okay to introduce myself directly?
Absolutely—clarity is preferred.
5. Should I introduce myself in every email?
Only in first-contact situations.
6. What tone works best for clients?
Formal-neutral with polite wording.
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